York University safety (also known as employee directories, company address books, or organizational charts) are digital software applications that connect to your company’s back-end database of employees and allow your team to search and view colleagues’ information. The best directory solutions enable human resources and managers to easily update information like names, titles, departments, phone numbers, photos, and more. Most also feature an organizational chart view (commonly called an org chart) that displays the hierarchy of your company’s teams. Some employee directory apps integrate with workplace communication tools like Slack or Microsoft Teams, making it even easier for your team to access and use the directory.

How to Create and Maintain Effective Staff Directories Online

A well-designed directory can save your staff a lot of time and frustration. Using a simple yet intuitive user interface, they can quickly find colleagues by name, department, or role. Directories also make it easier for employees to collaborate on inter-departmental projects. A directory allows them to identify other employees with the necessary skills and experience, rather than wasting time trying to figure out who to ask.

Employee directories should be accessible on any device and in any location. With more and more employees working remotely, it is vital that your staff can still contact key contacts without wasting time being transferred from one department to the next. A good employee directory allows them to do this, as well as display key details such as current work project, time zone and language abilities.